Phase 3: Capturing & feedback
For the evaluation of surveys, EvaSys also provides the greatest possible automation.
Scan and acquire
The scanning process is based on the acquisition of the completed questionnaires using a document scanner in batch mode. The user friendly one-button solution automatically checks the scanner settings, guaranteeing optimal data capturing quality. Scan stations can be distributed across various locations.
The integrated document reader, VividForms Reader, and the optionally available form processing system, TeleForm, make use of the most modern reading technologies, such as automated page linking which matches scanned pages to the correct survey. In addition, checkmarks and 2D barcodes are reliably recognised, and if TeleForm is used, typewritten script and block capitals are recognised as well.
Responses to open questions are made available as image extracts and can be anonyomised, if required.
Instant feedback
Directly after the questionnaires have been scanned, the results report available in PDF. If desired, EvaSys can send the instant reports to recipients as soon as the questionnaires have been processed – without the need for further intervention.
The PDF report contains a clear, graphically enhanced representation of the results. As well as a histogram on each scale question, there is a profile line of all the scale questions. The answers to open questions are displayed in sorted form.
If the questionnaire contains summarising indicators or quality guidelines, these are also displayed; a traffic light display shows the value attained and the defined minimum value. Comparisons with reference data are shown clearly as profile lines. Letter and presentation templates, for example for the discussion of the evaluation in the class, are also included in the report.
