TeleForm is a highly intelligent data capture system designed to reduce data entry and manual processes associated with paper based forms projects. The software offers unrivalled flexibility in capturing handwritten data from paper and seamlessly incorporate the data output into secure, automated business applications. Through the scan and verification interface, forms and associated documents are classified, recognized, verified and transferred into reliable, accurate, searchable and highly structured electronic data critical to business processes.
Included in TeleForm
Advanced Forms Designer (questionnaires, surveys, application forms)
Existing Forms Overlay (invoices, purchase orders etc)
Easily and rapidly aquire information from paper into any ODBC database from both distributed and centralized locations
Easily verify the accuracy and clean the data prior to release for further use
Increase productivity through reduction of manual key entry across a disparate, global enterprise
The focus of the TeleForm solution is on simplifying the manual effort of extracting raw data for use in statistical analysis and the transfer of data to downstream business process applications such as ERP systems or document management or archival systems. TeleForm automatically reads hand print, machine print, optical mark, barcodes and signatures. Data is then automatically exported into your desired database format through both ODBC as well as specifically configured connect agents.
Classify and Extract Information Rapidly
Virtual Classification: Many forms and documents of all sizes and formats originate outside the organisation creating expensive manual processes beyond the control of the enterprise. TeleForm will identify the document type and assemble one- and multi-page documents outside the mix of pages and automatically classifies documents with various layouts of any complexity including:
Multi-page documents
Documents with a variable number of pages
Documents containing multi-page tables
Documents with image or text attachments
Capture: Before being processed, documents they must invariably be sorted and scanned. Rather than using separator sheets or presorting documents by hand, a time consuming and costly process, Teleform imploys a robust capture framework that automatically identifies and sorts scanned documents into “virtual piles” for further processing without any human intervention. Key Benefit: Customers typically see a 60% - 80% reduction in manual processing of data from paper forms and documents due to streamlined key entry from forms and documents as well as significant reductions in errors leading to significant cost savings.
eForm Suite for TeleForm - Hybrid Capturing Enhancement for TeleForm
Expand the TeleForm to a unique hybrid capturing platform for all electronic and paper based capturing processes
The product eForm Suite extends the TeleForm solution with the ability to create intelligent PDF and HTML forms (so-called eForms), and to process these on an equal footing with paper based documents.
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A point-and-click application for easily implementing automated forms processing and document capture. Designer includes complete layout tools to create new forms and to automate your existing forms and document types. In addtion, the product eForm Suite extends your TeleForm solution with the ability to create intelligent PDF and HTML forms (so-called eForms), and to process these on an equal footing with paper based documents.
Importing
TeleForm is compatible with TWAIN, ISIS and WIA scanning devices. Teleform also offers remote document capture to suit the needs of organisations with distributed locations that may prefer scanning documents at the point of collection and importing them directly into the system for further centralised processing.
Capture, View and Index Non-Image File Types
Supports viewing of word processing, spreadsheet, presentation, graphic, multimedia and other formats without the native file application.
Content-based Classification
Automatically classifies and sorts forms and semi- and unstructured layouts via barcode, form identification, full page keyword, phrase and concept-based identification algorithms.
Automatic Data Extraction
Automatic extraction of key indexes from forms and semi- and unstructured layouts by best-in-class voting recognition engines. TeleForm can accurately extract data and text from specific fields using multi-language recognition technology. TeleForm offers OCR for more than 180 languages, ICR for hand-printed text for over 110 languages, checkmark recognition for a wide range of checkboxes and barcode recognition.
Apply Intelligence to Validate Information
Often the data contained in forms and documents is inherently inaccurate or difficult to read, a problem which accumulates as that data travels through business processes. With TeleForm, automated business-rules processing functions can be easily defined via point-and-click setup interfaces to ensure the data entering enterprise systems is 100% complete and accurate. Exceptions are intelligently routed to the right human operators for review and correction.
Document Package Handling
Allows multiple levels of association for forms and documents within a batch; group “sets” of forms and documents together.
Anytime QC
Enables users to view, rotate, add, delete, copy, reposition and automatically or manually reclassify and index at any time during the life of the batch, from scan to commit.
Verification Application
Verification personnel can manually check the data to ensure that it is correct and can manually enter some data, for example text that is unrecognisable. Verification of the data is an optional step and verification settings can be used to speed up or simplify the process.
Auditing and Tracking
Track interactions between people, systems, images and associated data. Log all system configuration and security changes. Uniquely configure level of tracking for each business application.
Digital Record Signature Support
Provides ability for a user to digitally sign records associated with views of or changes made to data in the TeleForm system.
Print Merge Application
Merges electronic data onto forms for automated printing and faxing.
Automated Workflow
Paper-originated forms and documents from TeleForm can easily and rapidly feed into electronic-based in-process or initiate workflows in LiquidOffice.
You may also establish simple workflows with the eForm Suite for TeleForm using the eForm Export Connect Agent. This multimedia data export agent can create new form processes from a captured form using e-mail, print and directory print outs.
Flexible Export Interfaces
Automatically delivers data to more than 300 business systems, for example: Files, external databases (via ODBC), Microsoft SharePoint 2003/2007 and any business application, ERP or ECM/DMS system.
